Appendix A: Sample Forms

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1. Archives Program Statement

AUTHORlZATlON


Woman's Missionary Union, Auxiliary to Southern Baptist Convention (WMU, SBC), affirms that the WMU, SBC, Archives is the agency responsible for and the repository of the records, artifacts, and materials of permanent historical value to WMU, SBC.

PURPOSE

The purpose of the Archives is to document the founding, development, organization, management, goals, and achievements of Woman's Missionary Union, Auxiliary to Southern Baptist Convention (WMU, SBC), in order that present and future personnel, Board members, constituencies and publics of WMU, SBC, can know, understand, and value its heritage.

FUNCTIONS

1. To appraise, collect, arrange, describe, preserve, and make available those records, artifacts, and materials of permanent historical value to WMU, SBC.

2, To provide reference and research services in order to (1) assist in the ongoing work of WMU, SBC, and (2) promote knowledge, understanding, and valuing of WMU, SBC, and its programs.

3. To serve as a center for qualified researchers wanting to use such records and materials.

4. To supplement existing records, artifacts, and materials with oral histories and other special projects,

5. To prepare exhibits and other media that communicate information about and the value of (1) WMU, SBC, and its programs and (2) the Archives.

RESPONSIBILITY

1. Responsibility for the Archives lies with the Associate Executive Director, Office of Missions Coordination.

The Archivist has operational responsibility, Operational responsibility includes performing the functions of appraisal, collection, arrangement, description, preservation, reference and research services, oral history and other special projects, exhibition and publication.

RELATIONSHIPS

The Archives is in the Office of Missions Coordination.

The Archives is related to Library Services. The Archivist is a member of the Library Services Team, of which the Librarian is leader.

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Archives as used in this statement refers to the area of responsibility within the management structure of WMU, SBC.

See the definition of archives (Evans et al.: "A Basic Glossary for Archivists, Manuscript Curators, and Records Managers, "reprint from The American Archivist, July 1974):

1. The non-current records of an organization or institution preserved because of their continuing value; also referred to as archival materials or archival holdings.

2. The agency responsible for selecting, preserving, and making available archival materials; also referred to as an archival agency.

3. The building or part of a building where such materials are located; also referred to as an archival repository.

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